Having worked across multiple organizations, I see the constant battle of running something, which is finding the right balance between convenience and security with employee access.
This is a vital matter, especially these days as many companies are turning to remote using digital solutions.
When I think back on time, there was a point in time when our team needed fast access to highly secretive data.
But because the measures were put in place, that made it incredibly difficult to do our jobs, and that frequently resulted in frustration and inefficiencies.
I also realized that there is a need to have a sweet spot in which security is maintained, so the employees as well can get the work done.
This guide shares some useful methods that companies can apply to tackle this issue with convenient services remaining in good health the majority of the time.
The first step towards the change is awareness; only when I educate my team about the importance of cybersecurity, will they be able to truly embrace it.
I’ve made them realize that each of them working for the organization plays a vital role in keeping sensitive information of the company secure.
I’ve also let them share their own experiences, what they learned out of that, and how they managed to fix it.
There is this amazing tool that I have recently employed named Business Password Manager that assists users in creating unique and complex passwords for each app.
I even don’t need to worry about memorizing all my passwords, as this software allows me to store all that in one place, and secure from the eyes of the hackers.
I can’t simply grant everyone unrestricted access, as it would compromise the security of our sensitive data.
But at the same time, it’s also pivotal that my team has access to the necessary information that they need to perform their tasks effectively.
To achieve this balance, I believe that communicating with them directly would be a great approach.
This way I can understand their specific needs, learn about the project to which they need access, and utilize the tools that provide them access as well as keep the information secure.
I have personally experienced that enforcing Role-Based access control is pivotal in ensuring that employees are given adequate accessibility whilst also maintaining a high level of security.
Due to the availability of clearly defined roles: ‘admin’, ‘manager’, and ‘employee’; I can ascribe relevant permissions to each of the roles.
This enables me to ensure that my team possesses relevant access and carries out their functions effectively whilst at the same time reducing exposure to unnecessary access.
This specific level of control not only will increase security but it will also improve efficiency so as to equip employees with the right resources they need to be effective in their roles.
I have made my access management much easier to use and safer by utilizing the recent innovations.
You must have heard about biometric authentication, a technology that instead of a key or password, scans your specific body parts such as fingerprints, face, or eye to identify you and unlock the access.
It’s really a great security innovation, as it is quite impossible to copy or steal someone’s identity.
In addition, it’s very convenient as I no longer need to memorize the complex mix of passwords.
I understand that carrying out regular access audits can be a tedious procedure, but they are very pivotal to execute if a reasonable compromise between accessibility and security is to be achieved.
The access level of employees must be adjusted in such a manner that the expected risk of the level is proportionate to the applicable risk.
For instance, if the employee changes responsibilities within the same organization or leaves the organization, I can easily cancel or change their access to any protected applications or documents.
This not only stops unauthorized access but also hastens the integration of the new employee into the firm.
From my own experience, I’ve realized how pivotal it is to train employees on security awareness.
They too are part of the company and, thus, equally responsible for the progress as well as security of the organization.
Only when they know what latest technologies are on trend, and how they can utilize them for the company’s benefits and security, can we truly harness the power of innovations and mitigate risks.
Do You Know?
According to Cybint, 95% of cybersecurity breaches are caused by human error.
In my team, each member clearly understands their specific access and limitations as all the responsibilities within the organization are defined properly, and assigned accordingly.
This clarity empowers them to perform their tasks effectively and thus, minimizes the risks of potential human errors, and unauthorized access.
To ensure that the system of access management is working well and safely, I regularly check if anyone is not working out of their duties and limitations.
Also, I timely update the access, and keep an eye on the access log to check if anything unusual is happening, so I can fix it.
Thus, I attempt to address these aspects proactively, so as to balance convenience and security with employee access.
Thanks for choosing to leave a comment. Please keep in mind that all comments are moderated according to our comment Policy.
